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Clearcreek Youth Soccer Association - PO Box 341, Springboro OH 45066 - [email protected]

Clearcreek Youth Soccer Association

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When does CYSA play?

CYSA teams play in the fall.  For all divisions except Minors; practices begin the 1st week in August and games will begin August 18th for the 2018 season. Games continue through October. Teams playing in-house normally play 8 games. However that number may vary depending on the number of teams within a division. Traveling teams (playing with the MVS area) will play 8 games. 

 The Minors (high school division) begin practice the 2nd or 3rd week in August. An email will be sent announcing the start of the Minors season to currently registered Minors players, previous Minors players and those players moving up from the Kickers division. An announcement will also be posted on our website.



What ages can play in CYSA? 

CYSA has teams for ages 3 - 19.  Our teams are divided into the divisions below.  The Teams are formed by
 gender,with the exception of Candy 3, Candy 4 and Minors. The age is based on the players' age on their birthday in the current year with the exception of the Candy 3, Candy 4 and Dribblers divisions. Please see the age matrix below. CYSA does not follow the age matrix for Candy 3, Candy 4 and Dribbler divisions.  


Candy 3 (3)    - players age 3 as of 7-31
Candy 4 (4U) - players age 4 as of 7-31
Dribbler Boy (5U &6U) - players age 5 as of 7-31 or born in the year specified for 6U
Dribbler Girl (5U &6U) - players age 5 as of 7-31 or born in the year specified for 6U
Passer Boy (7U & 8U) - players born in the years specifed below
Passer Girl (7U & 8U) - players born in the years specifed below
Wing Boy (9U & 10U) - players born in the years specifed below
Wing Girl (9U & 10U) - players born in the years specifed below
Striker Boy (11U & 12U) - players born in the years specifed below
Striker Girl (11U & 12U) - players born in the years specifed below
Kicker Boy (13U & 14U) - players born in the years specifed below
Kicker Girl (13U & 14U) - players born in the years specifed below
Minors (15U - 19U) - players born in the years specifed below (must be a high school student)

                

To play up to the Passer division and above, children with January, February or March birthdates (missing the cutoff by 1-3 months) may request to play up 1 level. 

To play up in the Candy 4 and Dribbler divisions, children whose birthdate missed the deadline by less than 3 months may request to play up 1 level.  The minimum age for players in the Candy 3 division is 3 years old as of July 31th of the current year.

There are no exceptions. Request must be in writing and mailed to:

   CYSA
   
P.O. Box 341
   
Springboro, OH 45066


   Requests must be received by July 1st.  Requests after that date will not be honored.

 The player must be registered in the division correct for their age. Once the request is received, the parent will be contacted. If the request is granted, the player will then be moved to the requested division by CYSA.


Where do the teams play?

 Currently Candy 3, Candy 4, Dribblers and Passer teams play at Clearcreek Park.  Wing and Striker* teams play at Hazelwood Park.  Kicker* teams play home games at Clearcreek Park.  Minor teams play at Kesling Park.

    *If 4 teams cannot be formed in a division, those teams will 'travel.'  Teams will travel within the Miami
      Valley South area. MVS consists of ten SAY districts: Carlisle, Clinton Massie, Franklin, Madison, Middletown,
      Monroe Springboro, Trenton, Valley View, Lebanon and Waynesville. In the past, Kicker teams have traveled and the
      Striker boy teams have rarely traveled.


Where do the teams practice and how often?


Candy 3, Candy 4, Dribblers, Passer, Wing and Striker teams practice in same park as their games. Kicker teams practice at Kesling Park.  Minors also practice at Kesling park.

Candy 3 teams will practice once a week.  Candy 4 through Kickers normally practice twice weekly. Younger teams may drop to 1 weekly practice after school starts. The Minors will practice once weekly on Wednesday.

 Please note that the days/times of practices are set by the coaches. With the exception of Candy 3 and Candy 4 teams, teams are formed using the blind draw method. Therefore, CYSA cannot honor practice day/time requests.


What do the parents need to provide?

 CYSA provides each player with a jersey, shorts and socks.  Every player needs bring a soccer ball, shin guards and a water bottle. Cleats are not required but strongly recommended. When the fields are wet the grass can be very slippery!  Cleats can not have a toe cleat.

It is important that each player have the appropriate size ball.

Candy 3,4        size 3
Dribblers          size 3
Passers           size 3
Wings              size 4
Strikers            size 4
Kickers             size 5
Minors              size 5

Please label your child's ball and water bottle!


 
Can I request my child be placed on a team with a specific coach or player?

CYSA can only accept requests from players in the Candy divisions; Candy 3 and Candy 4. SAY, our national governing organization, requires all other teams be formed using a 'blind draw' method. The only exception is that siblings playing in the same division may be placed on the same team, providing they meet any gender restriction.


 
What are the fees and what is included?

Currently the registration fee is $70 per player with a family maximum of $160.00.  A $20 late fee (family maximum of $180)  will be assessed for registrations received after June 22nd (this date may may vary year to year.) Late fees do not apply to the Minors division because it starts later than the other divisions. Registration is closed on July 15th but may vary year to year.  A player is NOT considered registered until payment has been received.

Each registered player will receive a jersey, shorts and socks.


How long are the games and how many players per team? 


Age Group Ball SizeTime Period# Players on field
Candy 3 & 4 3 18 min halves / 3 min periods
 Dribblers38 min quarters6
 Passer310 min quarters7
 Wings412 min quarters 7
 Striker415 min quarters9
 Kickers515 min quarters11
 Minors520 min quarters11


How does the Minors division operate?

 The Minors division starts later than the other divisions due to High School try-outs. The Minors Coordinator will determine the start date for the division. An email announcing the beginning of the season will be sent to all registered Minors players, previous Kicker players that qualify to play Minors and previous Minors players. Four teams will be formed and play in-house. All teams will play at the same time normally 2:00p on Saturdays – the time may change.

Minors practice on Wednesdays. Practices during the first few weeks are conducted in a soccer camp format. Teams will then be formed and players will practice with their teams.

All games and practices take place in Kesling Park.



 
 When does registration begin for fall?

Registration begins May 1st and will end July 15th*.   Registration must be completed online. Payments must be made online.  Registration is NOT complete until payment has been received.

* This date may change based on the number of registrations.  Late fees will be assessed for registrations received after the cutoff date. The cutoff date is TBD and will be announced on the website.



 Who determines field closings?

  The City of Springboro has a Field Closing Policy which CYSA will follow. CYSA may also close fields depending on weather conditions.  Below is the City's policy for during the week. The policy for Saturday is, if there is standing water on the fields, or when you walk on the fields, water gets “squished” around  – then please stay off the fields. As for games – the City will try to allow games to be played pretty much any time, unless of course the park took 5 inches of rain the night before and there is just water everywhere.


FIELD CLOSING POLICY DUE TO INCLEMENT WEATHER

 In order to protect the investment made by the City and its taxpayers in the various soccer, lacrosse and football practice fields at North Park and Clearcreek Park, the City is instituting the following policy regarding play/practice on the fields after or during inclement weather:

* Visual inspection of the fields will be made by City staff between 2:00pm-3:00pm on days that inclement weather (rain, snow, etc.) occurred the morning of or night before.

* If the fields are deemed “not playable” (that is pooling water, muddy conditions), the fields will be closed for play/practice on that day by City staff.

* Each youth sport organization affected will be informed of the closing no later than 4:00pm to allow for enough time to alert parents regarding the cancelling of play/practice.  If the organization is not informed of a decision by or before 4:00pm, then the fields are open for use.

* City staff is directed to “err on the side of the fields being playable.”  Only in extreme conditions will  the fields be closed due to inclement weather.

* In the event that practice has begun and the fields take a heavy rain during play/practice, the organization and/or coaches will be asked to evaluate the playing surfaces themselves and determine when to stop practice, keeping in mind what is detailed below.

 Variables used in making a decision to close the fields:

* Clearcreek Park is built in a floodplain and the soil there tends to hold water.

* The upper field of North Park tends to hold water more than the other lower fields, so may be unplayable for longer than the other two fields.

* If fields with pooling water or very wet ground are played on, it compacts the dirt which restricts air to the grass roots and stunts grass growth.

* Not only are we trying to protect the fields for play/practice today, but three months from now and into the foreseeable future.



What is CYSA's weather policy?

CYSA games will be played as scheduled unless extreme weather conditions exist.
 
In case of inclement weather, the field referees can make the call to cancel a game at the field. If unsafe conditions develop at the field, either before or during a match, the referee(s) will stop play. In the event of electrical storms, play shall stop immediately and will resume only when sufficient time has elapsed to ensure that the storm has passed. Parents should assist the referee(s) by watching for lightning when storm conditions exist. All coaches and players should come to the field, unless the coach is notified prior to game time by a CYSA Official.

If a parent requests their child leave the field because they are uncomfortable with the weather or field conditions, the coach should honor the parent’s request to remove the child.

In extreme cases, CYSA officials may decide to cancel games. Conditions which may result in game cancellations include severe wet weather, extreme cold or snow. Should that occur, emails will be sent out to the coaches. The coaches should then contact the parents notifying them of the cancellations.

 

What is CYSA's refund policy?

          CYSA Soccer Refund Policy
 
Due to the cost incurred for uniforms, league and insurance fees, no refunds shall be made after July 1st. All requests must be made in writing and sent to:

CYSA
Attn:  Refund Request
PO Box 341
Springboro OH 45066

 
 Each request must include:

1.    Name of player
2.    Date of birth
3.    Reason for refund

 Approved refunds will be completed within 90 days of receipt of the request.
 
  
EXCEPTIONS TO OUR REFUND POLICY

Refunds will be granted for the following exceptions:

· Players registered for Minors making a HS soccer team

· Players moving out of the Springboro-Clearcreek Twp. District, prior to August 1st. CYSA may request proof of move.

· Players who cannot participate due to an injury prior to August 1st. A doctor’s verification must be included with the request

· CYSA was unable to place a player on a team

  
Refunds will NOT be granted for the following reasons:

· Coach dissatisfaction
· Schedule/time conflicts


 What should I do if my child is injured?

When an injury occurs, the parent or guardian should call the CYSA Presidents for an injury report form. The current President's telephone number is 405-535-6860 (Lauren Anderson).

Upon returning  the injury report form to CYSA, the form will be sent to the SAY National office, and SAY National will send an accident/medical claim form will be sent with complete instructions.



PREMIER PROGRAM SPECIFIC QUESTIONS

Which age group is appropriate for my child?  The age is related to the age your son/daughter will be in 2020.   Kids will be allowed to tryout for teams one year above their age group if they would like (to stay with classmates etc.)

  • U14: birth year 2006 (Boys/Girls) --- Tryout June 7th 6:00pm
  • U13: birth year 2007 (Boys/Girls) --- Tryout June 6th 6:00 pm
  • U12: birth year 2008 (Boys) ---------- Tryout June 5th 6:00 pm
  • U11: birth year 2009 (Boys/Girls) --- Tryout June 4th 6:00 pm
  • U10: birth year 2010 (Boys) ---------- Tryout June 3th 6:00 pm

When are tryouts?  How are tryouts run? Tryouts will be held June 3-7th.  June 3rd U10 (2010 Boys), June 4th U11 (2009 boys, 2009/2010 girls), June 5th U12 (2008 boys), June 6th U13 (2007 boys, 2007/2008 girls), June 7th U14/15(2006 boys, 2005/2006 girls).  Offers will be provided by June 10th. 

When does the season start? Practices will start sometime in July.  Games should start in August.  There will be a minimum of eight games, four home and four away, and three tournaments.  Away games are in the Cincinnati/Dayton area depending on age group.

Where/when will practices/training be held? Each team will have two practices plus one training session per week.  Coaches may add/remove practices based on game and tournament schedules.  Practices and training will be held at Clearcreek or North Park. Specific days will be determined after team selections.

Who will my child play?  Regular season games will be against other SAY Premiere teams from the Cincinnati or Dayton area.  Tournaments are open select tournaments in the Cincinnati/Dayton area.

How long is the season? SAY Premiere is designed for the fall only.  It should conclude by the end of October.

How much will it cost?  The estimated cost for the Fall 2017 season will be $275 per player which includes registration, home and away uniforms, games, tournaments, and training sessions. The exact cost may change depending upon the number of teams formed, the number of players, the number of training, etc

Have coaches been selected?  Coaches have not been selected.  Coaches are volunteers, but head coaches must be certified at a minimum level with US Soccer.  Anyone interested in coaching should contact Eric May for additional information.

My child is interested, but unable to make tryouts.  Can he/she have an individual tryout? Individual tryouts are not encouraged as part of your child's score is interaction with other players, but will be considered.  In order to facilitate team selections, any individual tryout must be completed before the general tryouts.

 

Contact Us

Clearcreek Youth Soccer Association

PO Box 341 
Springboro, Ohio 45066

Email Us: [email protected]
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